How to Create a QR Code for an Event
QR codes simplify every stage of event management — from registration and ticketing to check-in, schedules, and post-event feedback. They replace printed programs, speed up entry, and collect data automatically. This guide covers how to create QR codes for your next event.
Step-by-Step Guide
Map Your Event QR Code Needs
Plan QR codes for: registration page (pre-event), digital tickets (entry), event schedule/agenda (during), speaker slides or resources (during), and feedback survey (post-event).
Create Your Digital Assets
Set up the registration form, schedule page, and feedback survey on platforms like Eventbrite, Google Forms, or your website. Make sure all pages are mobile-friendly.
Generate a QR Code for Each Asset
Use the generator on this page to create a separate QR code for each URL. Label each code clearly so you do not mix them up during printing.
Design Consistent Event Branding
Use your event's color scheme across all QR codes for a professional, cohesive look. Each code should have a clear label: 'Scan to Register,' 'Scan for Schedule,' etc.
Deploy Across Event Materials
Print QR codes on invitations (registration), badges (schedule), signage at the venue (feedback), and email confirmations (digital ticket). Place them at eye level and in well-lit areas.
Try It Now — Create Your QR Code
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Pro Tips
- Create a single 'event hub' page with all links and use one master QR code on the badge — attendees can access everything from one scan.
- Place feedback QR codes at the exit or on tables during the closing session when the experience is fresh.
- Test all QR codes at the venue with the actual lighting conditions before the event.
- For large events, print QR codes at 10+ cm (4+ in) for scanning from a distance in crowded spaces.
- Include the WiFi credentials QR code on every table or in the welcome packet.
Frequently Asked Questions
Can I use QR codes for event check-in?+
Yes. Send a unique QR code in each attendee's confirmation email. At the door, scan the codes with a phone or tablet to check people in. Platforms like Eventbrite and Luma support this natively.
How do I share the event schedule via QR code?+
Create a web page or PDF with the schedule and generate a QR code linking to it. Print the code on badges, signage, or table tents so attendees can access the schedule from their phone.
What size QR code do I need for a conference banner?+
For a banner scanned from 5-10 feet away, print the QR code at 15-20 cm (6-8 in) square minimum. Larger is better for busy environments.
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